Medical and scientific conferences are special events that make it possible to have hundreds of interactions with key stakeholders in several days. In many cases, events such as these are the only venues to meet with these physician and scientist stakeholders (because their workplaces restrict interactions with industry). Key stakeholders have limited availability during these events and are generally being contacted by multiple companies. For this reason in particular, being organized, fast, and efficient in outreach and scheduling is important to securing the interaction.
Traditionally the outreach process involves several disparate systems including CRM, spreadsheets, emails, calendar requests, and file sharing systems. It’s administratively burdensome, resource intensive, inefficient, and relatively slow.
harmony Meetings consolidates the various business processes and systems into a single integrated solution that enables teams to rapidly outreach, schedule, execute, and follow-up.
The result: more meetings, scheduled faster, conducted better, with seamless follow-up.
Another scientific conference coming up? Give us 2 minutes to show you how harmony Meetings can make the meeting scheduling & preparation process a breeze for your team!
Are you using emails, calendars, and spreadsheets to manage the meetings process? harmony Meetings consolidates various tools so you can see potential meetings, scheduled meetings, invitation status, RSVP status, and more in a central, always-up-to-date online hub.
Pre-configured dashboards bring data together to provide insightful updates at each stage. Track meeting goals and scheduling progress. Ensure meetings, RSVPs, confirmations, meeting rooms, and more are ready-to-go before the conference begins. And easily report on and enforce post-meeting processes and compliance tasks.
Concerned about the way your company will be perceived with multiple team members contacting HCPs? harmony Meetings enables you to communicate with one voice, as one company. Centrally send and manage communications. Create standardized templates for outreach, scheduling requests, calendars, reminders, and more.
Wish there were a more flexible way to manage calendar invites? harmony Meetings lets you independently manage and track separate invitation processes (one for internal team members and another for external stakeholders). And it provides complete control over when and how invites are sent.
Want to schedule meetings faster? Our Scheduler dramatically reduces back-and-forth emails by allowing external stakeholders to see available times and schedule directly with no fuss.
Manually attaching files to calendar requests? harmony Meetings associates your meeting materials – biographies, files, interaction histories – to your interactions, not your calendar requests. Seamlessly manage and update materials anytime for your attendees and avoid device synchronization issues.
Are team members scrambling to find their notes from a meeting? Streamline the process by seamlessly capturing structured meeting notes and follow-up items directly in harmony Meetings.
Wondering who attended and who couldn’t make it? harmony Meetings enables you to easily track and report on meeting attendance, attendee roles, and record attendee status notes – for each attendee, by meeting.
Please call us at 610-625-2526 to discuss your needs or contact us at success@orbytelgroup.com to set up a time to speak.